Applicant Tracking Software FAQs: Top 10 Questions You Need To Know

Applicant Tracking SoftwareThe way businesses approach employment and recruitment has been changed by applicant tracking software. These ground-breaking solutions simplify the hiring procedure, lighten the administrative burden, and aid employers in locating top personnel as quickly as possible.

Nevertheless, despite the fact that using an ATS has many advantages, many businesses and job seekers are still unsure of how these systems operate and what to anticipate from them. This blog will address typical worries and commonly asked inquiries concerning applicant tracking software. We’ll provide you with lucid, succinct responses that will enable you to get the most out of your ATS and accomplish your hiring objectives. Therefore, this blog is for you whether you’re a seasoned HR expert or a first-time user. Get ready to discover everything there is to know about the world of applicant tracking systems!

1. What is Applicant Tracking Software?

An applicant tracking software, or ATS, is software made to handle the hiring process, which includes posting job ads, gathering and storing resumes, following candidates through the hiring pipeline, and ultimately hiring. An applicant tracking system’s (ATS) main function is to automate and streamline the hiring procedure so that organizations can increase productivity and cut costs.

2. How does an ATS work?

An ATS searches a resume for terms and phrases pertinent to a particular job posting. The resumes are then ranked and scored according to how well they meet the job specifications. This makes it simple for recruiters to pick out the best candidates from the big pool of applicants.

Additionally, the ATS aids in organizing interview scheduling, communicating with applicants via email and text, and monitoring the progress of each applicant during the hiring process. Some ATS additionally provide other functions including applicant relationship management, resume parsing, and interaction with other HR software.

3. How does an ATS help with compliance and regulations?

An ATS can help with laws and compliance by providing features like these.

Resuming the parsing process will help to ensure that all pertinent information is captured and stored in accordance with the law.

Anti-discrimination laws can be demonstrated by reports generated through EEO/AA (Equal Employment Opportunity/Affirmative Action) reporting.

By keeping records and managing their data, organizations can adhere to the demands of the many rules and regulations governing the storage and protection of applicant data.

It is possible to ensure that all of the offer letters include the proper wording and information regarding compliance and rules by producing them.

4. Can an ATS help with job postings and advertising?

Yes, it can aid in advertising and job postings. Employers and recruiters use an ATS to handle the hiring process, which includes publishing job ads, organizing resumes, and corresponding with candidates. Sending job advertisements to numerous job boards, social media platforms, and career sites can assist automate and streamline the advertising process and make it simpler to reach a larger audience.

5. What impact does an ATS have on the recruitment process?

An application tracking system streamlines and automates the job posting, resume tracking, candidate communication, and resume screening phases of the hiring process (ATS). The hiring process can benefit from an ATS in a variety of ways.

  • Enhanced effectiveness: An ATS reduces manual labor and saves time by automating routine tasks.
  • ATSs facilitate better organization by making it simpler to keep track of resumes, candidate information, and the status of each application.
  • An ATS provides candidates with dependable and knowledgeable experience, which can improve the employer’s brand reputation.
  • Increased diversity and fairness: An ATS can help lessen prejudice in the selection process by offering objective criteria for candidate screening and shortlisting.

6. How does an ATS improve candidate experience?

Streamlining the hiring process, making it simpler for candidates to apply and check their status, offering clear and fast communication, and lowering administrative duties for both the candidates and the hiring team, may enhance the candidate experience. An ATS can also contribute to a great candidate experience by providing a user-friendly interface, customized application forms, and a productive way to schedule interviews and track comments. These tools can contribute to a more effective and interesting applicant experience, improving candidate engagement and increasing the likelihood of luring top talent.

7. How does an ATS help with resume parsing and resume screening?

The information from the resumes of job candidates is automatically extracted by applicant tracking software and stored in a database. Using this data, resumes are then pre-screened and ranked according to how well they meet the requirements for the position and the hiring company’s preferences. By doing away with the need for manual resume screening, the applicant tracking system (ATS) allows HR departments and recruiters to swiftly discover the most eligible individuals. The ATS aids in streamlining the resume screening process and locating the greatest match for the job opportunity by utilizing keywords, pertinent experience, and education.

8. Can an ATS assist with scheduling interviews?

Yes, an ATS can help with interview scheduling. The scheduling features that are included in many contemporary ATS platforms make it simple for HR departments and recruiters to arrange interview appointments with prospects. A calendar view, email notifications, and the option to issue interview invitations directly from the ATS platform are frequently included in these products. An ATS’s scheduling features can also assist in reducing the likelihood of scheduling conflicts and the requirement for manual scheduling. This helps everyone participating in the interview process be more productive and save time.

9. How does an ATS handle references and background checks?

Although references and background checks are often not handled directly by applicant tracking software, they can store the data entered by the hiring team or HR staff during the recruitment process. A recruiting choice can then be made using this information as a guide. To simplify the procedure and improve data management, some ATS may also integrate with background check services. It is crucial to remember that the employer is responsible for completing accurate and impartial reference and background checks that adhere to all applicable laws and regulations.

10. Can an ATS provide real-time reporting and analytics?

The answer is that an ATS can offer real-time reporting and analytics. Advanced applicant tracking software frequently has built-in reporting and analytics features that enable HR teams and recruiters to monitor the effectiveness of their hiring processes in real time. Data about the number of applicants, time to hire, source of recruitment, and candidate satisfaction, among other things, can be included in this information. An ATS’s reporting and analytics capabilities can aid businesses in making wise choices, streamlining the hiring process, and more successfully achieving their hiring objectives.


Companies that want to locate the best personnel and streamline their hiring process need to use applicant tracking software. The FAQs covered in this blog post have given readers a thorough overview of the most frequent worries and inquiries about ATS. We’ve covered everything, from the value of resume screening to AI’s involvement in the hiring process.

It’s crucial to pick the best applicant tracking software for your company, and RecruitHire from 500apps is among the top choices on the market in our opinion. You may accomplish your recruitment objectives and improve the effectiveness of your hiring process with the aid of RecruitHire’s robust features, user-friendly design, and committed support team. RecruitHire has the resources you need to be successful, whether you’re a small business trying to automate your hiring procedures or a major corporation.

Hence, investing in an Applicant Tracking System like RecruitHire from 500apps is a smart decision that can significantly improve your recruitment process. So, if you’re looking to stay ahead of the curve in the competitive world of hiring, consider investing in a powerful and reliable ATS today!

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