Best Video Conferencing Software in 2023

video conferencing software

The ability to hold in-person meetings is more crucial than ever in the business world of today. But as the internet and mobile technology have developed, more and more individuals are working remotely. In this situation, video conferencing software is useful because it enables participants to hold meetings remotely.

A sort of online conference called video conferencing enables participants to communicate with one another using webcams, VoIP, or SIP phones. Participants can watch one other’s displays and share documents and presentations. For remote team meetings, customer support, webinars, and other purposes, video conferencing is an option.

Implementing cloud-based solutions has become one of the most significant recent advancements. These enable companies to host their video conferencing software in the cloud, which greatly simplifies scaling up or down as necessary. Mobile apps have been introduced, which is another significant improvement. These let users join a video conference from their smartphone or tablet, greatly simplifying staying connected when on the move. The last point is that organizations are increasingly using artificial intelligence (AI) to power their video conferencing software. Automatic transcription and translation are two characteristics that can be provided by AI and are very beneficial for global businesses.

Since it was first developed in the early 2000s, video conferencing software has advanced significantly. Video conferencing software was initially difficult to operate and had poor video quality. But as time has gone on, the software has become a lot simpler to use and video conferencing quality has greatly increased. These days, a number of solutions for video conferencing software are offered on the market, each with a unique set of features and advantages.

Video Conferencing graph

The Benefits of Video Conferencing Software

Here are some of the more prominent benefits of Video Conferencing Software.

Streamline collaboration

Collaboration skills are crucial for success in the economic world of today. With the use of video conferencing software, organizations can cooperate and communicate with staff members, customers, and partners who are spread out around the globe quickly and efficiently.

Helps build relationships

Video conferencing software helps build relationships by giving users a means to communicate in real time with one another. With the aid of this technology, it is possible to communicate with coworkers, clients, and customers all over the world, fostering the development and maintenance of relationships. In order to foster partnerships, video conferencing software also enables file and document sharing.

Increases productivity

The use of video conferencing software can greatly improve productivity. Without having to be in the same physical location, it enables people to interact and collaborate. This can save a tonne of time by removing the need for travel and the associated expenses. Additionally, virtual meetings that may be attended by people from all over the world can be held using video conferencing software. As a result, everyone can take part in the meeting regardless of where they are located.

Save money and time

Using video conferencing software can help you save time and money. Since you won’t have to travel to meet with clients or coworkers, you’ll be able to save money on your hotel room, flights, and other travel-related charges. Additionally, you can save time by avoiding taking time off work to travel.

Improves efficiency

The ability to schedule, record, and share meeting recordings, as well as other features that can increase efficiency, are all provided by video conferencing software. Additionally, the software offers a variety of features and tools that can be utilized to enhance communication, including tools for collaboration, sharing files and presentations, and video and audio quality.

Enhance communication

Video conferencing software helps to improve communication by establishing an audio and visual link between individuals who are not present in the same physical area. This kind of software can be utilized for conferences, business meetings, and even private talks.

List of 10 Best Video Conferencing Software

Video conferencing software

500conference logo500Conference500conference dashboard

500conference is the greatest video conferencing software due to its extensive toolbox, user-friendly UI, and utilization of cloud technologies, for enterprises. All the essential characteristics a business requires in a video-conferencing programme are present in this scalable cloud-hosted software solution. Real-time chat, screen sharing, video call recording, HD audio and video, secure meetings, and private meetings are just a few of its remarkable features.


Video Conferencing: A method of conducting face-to-face meetings through the internet without physically coming together.

video conferencing

Screen Sharing: The technique of transmitting the data on your screen to other devices, typically with the purpose of encouraging collaboration when team members are dispersed across several locations.

screen sharing

Secure Meetings: A conference that happens online and is secured from unauthorized access.

secure meetings

Video Call Recording: The users can immediately follow up due to a simple yet useful tool called video call recording. The task is simplified, digital note-taking is made possible, and people who aren’t in the video call benefit.

video call recording

File Sharing: The file-sharing feature is used to instantly share files in any format, such as documents, graphics, photos, and links, to improve team involvement and accelerate production.

file sharing

Meeting management: The meeting management feature enables the host to control every attendee. It enables you to have total command over the online meeting.

meeting management

Private Meetings: Teams are brought together for a private virtual meeting to discuss corporate goals, plans, and processes over the internet or a digital network. These gatherings enable team collaboration and confidential information sharing.


zoom logoZoom


Zoom is a video conferencing software. It is utilized by enterprises, institutions of higher learning, and organizations of all sizes. Users can host virtual events including meetings, video conferences, seminars, live broadcasts, and more. Zoom offers a quick, safe, and dependable way to communicate with people anywhere in the world. Users can quickly and simply join meetings or start their own with its user-friendly UI.


  • Chat feature that allows users to communicate in real-time
  • Built-in collaboration mechanic
  • Accommodate over 1000 attendees
  • 256 TLS encryption for formidable security
  • Searchable history and meeting recorder

Webex by Cisco logoWebex by Cisco

Webex by Cisco dashboard

Webex by Cisco is one of the video conferencing software. It makes it simple for customers to hold online conferences, webinars, and more. Webex makes it simple to stay connected wherever you are by being accessible on desktop and mobile devices. Webex makes it simple to connect with coworkers and clients equally thanks to tools like screen sharing, file sharing, whiteboarding, and more.


  • In meetings and presentations, it makes it simple to communicate properly due to the high-definition video and audio quality.
  • You may quickly share documents, presentations, photos, and more with other participants by making it simple for you to share your screen with them.
  • With the whiteboard functionality of Cisco Webex, participants may brainstorm and work together on a common digital canvas.
  • Breakout rooms, a feature of Cisco Webex, make it simple to instantly divide the conference into smaller groups so that you may have more focused conversations.
  • Additionally, Cisco Webex provides a mobile app that makes it simple to join meetings from any location.

google meet logoGoogle Meet

Google meet dashboard

Google Meet is a video conferencing software developed by Google. It serves as a tool for real-time communication amongst participants who are spread out across several locations and is a component of the G Suite platform. Users can host, join, and take part in video chats, voice conversations, and online meetings using Google Meet. Colleagues, students, and friends frequently communicate with one another and work together using Google Meet.


  • Accessible to both Apple and Android users.
  • Exclusive dial-in number
  • Real-time conversation transcription is a feature of Google Meet that enables users to look up certain subjects or terms in the transcript.
  • Allows users to effortlessly add Google Calendar events, Google Drive files, and other G Suite services to their meetings. It integrates well with other Google suite applications.
  • Before the meeting starts, participants can discuss the agenda and other subjects informally with one another by chit-chatting.

microsoft team logoMicrosoft Teams


Microsoft Teams is a video conferencing software developed by Microsoft. Voice and video calls, texting, file sharing, and collaboration features are all included in one communication platform. It is accessible on a number of operating systems, including Windows, Mac, iOS, and Android. Businesses may connect with their staff and consumers with Microsoft Teams.


  • Accommodate Up to 1000 attendees
  • Full Microsoft 365 integration
  • Record video chat
  • Screen sharing
  • Built-in chat messaging system

zoho logoZoho Meeting

zoho dashboard

Zoho Meeting is a video conferencing software suited for both people and corporations. Users may interact and engage with their teammates, customers, and partners on an easy-to-use, feature-rich, and secure platform. With its simple interface and intuitive functionality, Zoho Meeting enables quick and easy setup and start of meetings.


Using a desktop camera or an external camera for online video conferences
300 people can attend one meeting using Zoho Meeting.
It shows 25 live video feeds on the screen at once.
You can do it while giving the presentation and share the screen.
Additionally, Zoho Meeting has a Video Gallery where users may upload and save their recorded sessions.

goto logoGoTo Meeting


GoTo Meeting is a video conferencing software utilized for online collaboration and virtual meetings. Users can present papers and presentations, share audio and video, organize meetings with up to 250 participants, and communicate with attendees. Additionally, it provides interfaces with G Suite, Salesforce, and Microsoft Office.


  • Sharing screens, documents, and presentations with meeting attendees is simple with GoToMeeting.
  • Supports high-definition video and audio, allowing participants to interact in huge groups while still seeing and hearing each other clearly.
  • You should take minutes during meetings so that you may look back on significant conversations or tasks.
  • Access via mobile apps and online browsers, making it simple to join a meeting from any device.
  • With 256-bit encryption and other safeguards, GoToMeeting takes security very seriously.

ring central logoRingCentral


RingCentral is a video conferencing software. It caters to organizations of all sizes with a variety of features and functionality. It offers a dependable and secure platform for remote collaboration, video chats, and online meetings. Since the software is cloud-based, it may be used on any computer or device, including a Mac, a PC, a tablet, or a smartphone. Additionally, it provides a number of features to guarantee successful and seamless video conferences.


  • It is made to be user-friendly, with a straightforward layout that makes it easy for users to find the functions they need.
  • It offers pristine audio and visual quality for high-definition video conferencing.
  • It provides a variety of file sharing tools that make it simple for users to share presentations, photos, and documents with other meeting participants.
  • Users may simply create, amend, and cancel meetings immediately from their dashboard, which simplifies the scheduling process.
  • It takes security seriously and provides users with a variety of options to aid in securing their communications and data.

blue jeans logoBlueJeans

blue jeans

BlueJeans is a video conferencing software developed to make staying connected simple for people. Users can collaborate using any device, including laptops, desktop PCs, tablets, and smartphones, from any location. In a single conference, the programme offers high-quality screen, audio, and video sharing for up to 100 people.


  • Compatibility with a wide range of hardware and software, including Windows, Mac, iOS, and Android
  • Users can share their desktop or application content, such as PowerPoint presentations, documents, or movies.
  • Ensures users have a clear and dependable connection throughout talks by providing HD video and audio quality.
  • To ensure that all data is kept secret, BlueJeans offers a secure connection that includes authentication and encryption.
  • Integrates with a number of external programmes, including Dropbox, Office 365, and Salesforce

whereby logoWhereby


Whereby is an online video conferencing software developed to enable remote interactions such as online meetings and webinars simple and effective. With only a few clicks, users may interact with people from all over the world thanks to this strong, safe, and simple solution. For meetings with more than four people, there are extra priced plans in addition to the free option.


  • You can alter your video background so that it doesn’t interfere with the call by doing so.
  • You may quickly incorporate more services into your video calls thanks to the variety of third-party integrations it offers.
  • You may be guaranteed that your chats are crystal clear because it delivers high quality audio and video streaming.
  • Without the need for downloads or installations, setup is incredibly simple. Simply create a meeting URL and provide the link to the attendees.
  • It offers data and insights into your meetings, allowing you to monitor usage and participation.

Next step?

If several collaboration technologies were combined into one suite, businesses could more simply manage their video conference and collaboration activities in one location. This would make it simpler to keep tabs on the collaboration’s overall effectiveness as well as its outcomes and advancement.

You can maximize the return on your IT investments and ensure that your organization is running as smoothly and efficiently as 500apps by having a wide choice of business suites for collaboration, sales, human resources, productivity, marketing, and other departments.


The video conferencing programme that best suits your company’s requirements and financial constraints is that one. It might be challenging to make a decision when there are so many software possibilities. Consider your company’s size, budget, and feature needs to make the process simpler. However, one of the best video conferencing programmes on the market right now is 500conference by 500apps. You’ll be well on your way to enhancing communication, collaboration, and customer service with the proper video conferencing software.

Learn more about our All-in-one 500conference, which offers 50 apps for just $14.99 per user, by visiting 500apps today.

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